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Web Based Project Management

 

Web Based Project Management enables the user to tie together all sorts of disparate elements. Thanks to the ecommerce revolution, your business can cooperate with itself outside of the confines of the office. This freedom presents new opportunities--and new challenges. By incorporating a Web Based Project Management paradigm into operations, you really aid your business. The Internet is certainly not going away any time soon. So this investment in infrastructure is really a good preparation for the future.

 

Implementing Web Based Project Management tools is not a silver bullet solution to issues associated with the project management process. In other words, it does not ensure adequate employee or client input. It does not automatically resolve issues, such as ownership of resources, nor will it guarantee management support. In other words, Web Based Project Management is not a replacement to time-tested and proven project management techniques. Web-based project management is the information age equivalent of "management by walking around." In this case, however, visiting project resources takes place in cyberspace. The project manager visits the project resources by "flying around in cyberspace" without ever having to leave his or her office.

 

Web Based Project Management provides the enterprise with an extensive and integrated set of tools that enable it to attempt much larger projects involving more locations, people, facilities and equipment. In addition, implementing a Web Based Project Management system is not an easy task. It requires a cultural change in the organization and is associated with many difficulties. This change requires extensive planning, management backup, availability of resources and monitoring of performance. In other words, it requires all the ingredients for completing a project on time, within budget, according to specifications and meeting customer expectations.

 

Web Based Project Management offers compelling benefits to management. For example, it facilitates releasing resources and assigning them from one project to another. In addition, management has more power because they have access to more information. Furthermore, project team members can even participate in updating the schedule and defining details for their own task areas. Because of timely access to reliable and up-to-date information, the enterprise can strategically compete more effectively and profitably in the market place. These benefits fall into four main categories:

 

Coordination: In a Web Based Project Management environment, each project becomes visible. Thus, every project team must continuously monitor performance and provide updates. Because of visibility, the project team takes more care with the quality of reporting. In addition, it forces schedulers, project managers and senior management to be aware of the project’s progress.

 

Communication: One of the most important challenges to any project is keeping the team focused on its main objectives. In a Web-based project management environment, a project that veers off course is immediately visible to management. They can take quick and effective action to bring the project back on track.

 

A project manager is a facilitator of information. A Web Based Project Management environment improves the communication process among team members and project managers by providing instant access to issues, problems, assumptions, goals, news, lessons learned, discussion threads, documents, etc. This will enhance the communication process and improve the operational performance of an enterprise in which:

 

  • Project stakeholders interact, have access to desired information at appropriate times and maintain a shared vision about their project while staying focused on individual tasks.
  • Team members can express and measure individual and group progress in meeting project objectives.
  • Newly recruited team members can get up to speed on the project history with minimum disruption to other team members.
  • Team members can draw on the experience of similar projects when making project-related decisions.

 

Empowerment: A Web Based Project Management environment exposes team members to priorities, commitments and dependencies. Consequently, each of the team members has a better understanding of what is expected and when, which enables him/her to act with more confidence. As a result, the team members are now able to understand their roles in achieving the overall objectives of the organization.

 

Competitive Advantage: Web Based Project Management provides an infrastructure for enhancing the decision-making process. Management has immediate access to up-to-date information about project costs, resources and schedules. Thus, it enhances the quality of time-sensitive decisions.

 

In addition, it improves the coordination process between different project stakeholders by providing a reliable, integrated and rich communication environment. For example, collaboration tools enable management, project managers, team members, customers and clients to interactively formulate design plans, discuss and implement changes, and test various aspects of the project as it progresses. Decreasing the amount of time needed to route information and perform project tasks is an immediate result of working jointly via collaboration tools.

 

Web Based Project Management is the key to successful project management in today’s global business environment. It significantly improves the operational performance of an enterprise by enhancing collaboration and coordination among project stakeholders.

 

Nevertheless, implementing Web Based Project Management tools is not a silver bullet solution to project management. In other words, the tools themselves do not ensure adequate employee or client input. They will not automatically resolve issues such as ownership of resources, nor will they guarantee management support. The next article will examine potential problems and outline the ingredients of developing an effective Web-based project management strategy.

 

Implementing a Web Based Project Management solution is more than software and hardware. The new system should be structured, integrated and scalable. Management should develop the adequate strategy capable of handling the managerial, people and technical issues related to Web-based project management. It should also monitor and constantly refine the new process. In next month’s article, the last in the series, we will be examining the functional requirements of a Web-based project management site.


When you, as a project manager, accept responsibility for a project, you accept the schedule, timeline, deadlines, resources, and expectations set out at the start. Now you can make sure you're asking the right questions for each project by utilizing the tools, checklists, and information from projectmanagementsurvival.

Now you can manage your risk project according to best practice standards. You'll have the details and plans in place to handle whatever arises during a project's duration—setting appropriate expectations for timelines, milestones, and deliverables. And, ensure success for each and every project with resources on:

  • Ensuring you have the necessary equipment and resources available
  • Properly documenting all project activities
  • Identifying staff skills by roles needed
  • Putting quality controls in place
  • Identifying and estimating indirect costs
  • Documenting and prioritizing requirements
  • And much more

Start and end each project on a positive note—order your Templates and Tool Kits for Project Managers today!

Explore the templates and toolkits HERE

  
   
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