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Project Management Tenders

 

Before discussing Project Management Tenders, let’s try to define various terms involved in the process. As a project manager you and your company have to involve in various government and private projects of different scope and nature. Project management is the process whereby a centralized authority manages project activities. The tender is the formal document by which an acquirer (a buyer) calls for tenders from potential developers (sellers). And, Tender Evaluation is another term for source selection. While Time-and-Materials Contract is one in which the developer is paid to perform work based on the reimbursement of effort and resources.

 

Apart from just managing current projects, another great responsibility for project manager is to participate in various Project Management Tenders. Generally, Project Management entails intervention in the following areas:

 

  • Advice in Programme Definition;
  • Advice in the Selection of Designers and Project Coordination;
  • Definition of Preliminary Planning and Cost Estimates;
  • Advice during the Licensing Process;
  • Putting out of Tenders, Comparison and Negotiation of Bids;
  • Organisation of Tender Procedures
  • Launching of Tender
  • Reception, analysis and comparison of Bids
  • Negotiation of Bids
  • Coordination and Management of Contract Works;
  • Drawing up of Contract Work Plans and the Control thereof;
  • Performance of Cost Control and Checking of Invoices;
  • Contract Work Quality Control;
  • Health and Safety Coordination during Construction Work;
  • Drawing up of Health and Safety Plans;
  • Performance of Provisional and Definitive Acceptance;
  • Set-up Management and Mobilisation of Operational Departments.

 

Let’s have a look on one sample Project Management Tenders. For example, Sydney Catchment Authority (SCA Tenders):

 

Project Management - Warragamba Capital Works Package

Contract number: 27101332

Current status: Awarded Tenders

Advertised date: 03 March 2003

Closing date for tenders: 10 April 2003

Closing time: 2.00pm

Location: Tender Box, Level 2, 311 High Street, Penrith

Document cost: $100.00

Date tender awarded: 14 May 2003

Successful tenderer: Australian Water Technologies Pty Ltd

Total price: $1,622,627.60

 

Tender Briefing scheduled for Monday 17th March, 2003 at 10:00am. Tenderers were advised to attend the briefing (further details available from Tender Document).

 

This Professional Services Agreement is intended to supply Sydney Catchment Authority (SCA) with project management services to manage the delivery of a works package at the Warragamba Dam site consisting of:

 

(a) Upgrading the water supply outlets;

(b) A general overhaul of electrical gear;

(c) Upgrading of the Lifts and Hoists; and

(d) The refurbishment of the Crest Crane.

 

("The Works" and individually "the Work").

 

These Works are required to ensure compliance with SCA's strategic, operational and safety requirements for Project Management Tenders.

 

SCA operates Warragamba Dam ("the Dam") and associated infrastructure for the supply of around 80% of the raw water for treatment and delivery to the consumers in Sydney. The outlets from the Dam feed into two pipelines that convey the water to the supply canal at Prospect, with the water eventually reaching Prospect Water Filtration Plant.

 

The project management services required under this Contract will consist of duties to be performed by the service provider ("The Contractor") in order to procure and/or finalize all outstanding studies, designs and supporting documentation to enable the Works to be implemented. The Contractor shall proceed to deliver the Works by assisting with the tendering process (where necessary), contract management and supervision of various Works contracts, including commissioning, hand-over and post implementation reviews.

 

The Works are to be managed as four (4) separate capital works packages for financial accounting and reporting purposes, and these will be designated as:

 

· C25102 Warragamba Dam - Outlet Valve Upgrade

· C25105 Warragamba Dam - Electrical Upgrade

· C25106 Warragamba Dam - Lifts and Hoists Upgrade

· C25107 Warragamba Dam - Refurbishment of Crest Crane

 

The Sydney Catchment Authority was in the tendering process with Works package C25106 (Lifts & Hoist Upgrade). The supply of the lifts and hoists was expected to be received by October 2003 after which time the Contractor will supervise and administer the installation of the lifts and hoists.

When you, as a project manager, accept responsibility for a project, you accept the schedule, timeline, deadlines, resources, and expectations set out at the start. Now you can make sure you're asking the right questions for each project by utilizing the tools, checklists, and information from projectmanagementsurvival.

Now you can manage your risk project according to best practice standards. You'll have the details and plans in place to handle whatever arises during a project's duration—setting appropriate expectations for timelines, milestones, and deliverables. And, ensure success for each and every project with resources on:

  • Ensuring you have the necessary equipment and resources available
  • Properly documenting all project activities
  • Identifying staff skills by roles needed
  • Putting quality controls in place
  • Identifying and estimating indirect costs
  • Documenting and prioritizing requirements
  • And much more

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